Notice of Annual General Meeting

NOTICE  IS  HEREBY  GIVEN   THAT  the 42nd  Annual General  Meeting  of  Asian  Institute  of Chartered Bankers[Registration No. 197701004872 (35880-P)] (“Institute”) will be held virtually  and broadcasted from Conservatory, Level 3, EQ, Equatorial Plaza, Jalan Sultan Ismail, 50250 Kuala Lumpur, Malaysia, on Wednesday, 8 July 2020, at 10.30 a.m. to transact  the following businesses:

  1. To receive  the Audited  Financial Statements of the Institute  for the financial  year ended  31 December 2019  together with the Reports  of the Council  and auditors thereon.
  2. To receive  the Audited  Financial Statements of the Staff Training  Fund for the financial  year ended  31 December 2019 together  with the Report  of the auditors thereon.
  3. To note the appointment of the following nominees as members of the Council of the Institute (“Council”) for the 2020 / 2021 term of office pursuant to Articles 66(1)(a), 66(1)(b), 66(1)(c) and 66(1)(d) of the Institute’s Constitution:

Article 66(1)(a):
Mr Donald Joshua Jaganathan, FCB

Article  66(1)(b):
Datuk Abdul Farid Alias, FCB
Dato’ Khairussaleh Ramli, FCB
Mr Wong Kim Choong, FCB
Dato’ Ong Eng Bin, FCB
Mr Lee Lung Nien, FCB
Mr Domenic Fuda, CB
Mr Abrar Alam Anwar

Article 66(1)(c):
Ms Lee Jim Leng, CB
Mr Fad’l Mohamed, CB

Article 66(1)(d):
Tan Sri Azman Hashim, FCB
Tan Sri Dato’ Sri Tay Ah Lek, FCB
Datuk Mohamed Azmi Mahmood, FCB
Datuk Yvonne Chia, FCB
Dato’ Howard Choo Kah Hoe, FCB

  1. To re-appoint Messrs Ernst & Young PLT as Auditors  of the Institute and authorise the Council to fix their remuneration.
  2. To transact any other business duly notified and such other business to be transacted shall be notified in writing to the Secretary, together with the names of the proposers and seconders, not later than five (5) weeks before the date fixed  for the Meeting.

By Order of the Council,
Lum Soo Yan (MIA  24562)
Practicing Certificate No.:  201908000567
Secretary
Kuala Lumpur
9 June 2020

NOTES:
FULLY  VIRTUAL AGM

  1. As part of the initiatives to curb the spread of COVID-19, the 42nd AGM of the Institute will be conducted entirely on a virtual basis through live streaming and remote online voting via Zoom Video  Conferencing. Please follow the procedures provided in the Administrative Details for the 42nd  AGM to register, participate and vote remotely.
  2. The broadcast venue of the 42nd AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016, which  stipulates that the Chairman of the meeting shall be present at the main venue of the meeting. Member(s) / proxy(ies) from the public will not be allowed to be physically present at the broadcast venue on the day of the 42nd AGM.

PROXY

  1. Every Member entitled to attend and vote at the Meeting is also entitled to appoint a proxy to attend and vote in his / her stead at the Meeting.
  2. No Member shall be entitled to vote on any question either personally or by proxy or corporate representative at the Meeting of the Institute or a poll who does not carry voting rights and whose subscription is overdue for three months.
  3. Only Associates, Associate Fellows, Chartered Bankers, Fellows, Life and Corporate Members whose names appear in the Membership Register of the Institute as of 1 July 2020 shall be regarded as entitled to vote at the Meeting. The Membership Register of the Institute is available for inspection at the Institute’s registered address at Level 2, Bangunan AICB, 10 Jalan Dato’ Onn, 50480 Kuala Lumpur, Malaysia.
  4. The instrument appointing a proxy shall be in writing under the hand of the appointer. If the appointer is a Corporate Member, it must be either under seal or under the hand of the officer or attorney duly authorised.
  5. If a Member is not able to attend the 42nd AGM via Zoom Video Conferencing on 8 July 2020, he / she may appoint the Chairman of the meeting as his / her proxy and indicate the voting instructions in the instrument appointing the proxy. The Form of Proxy shall be submitted in accordance with paragraph 6 below.
  6. The instrument appointing the proxy (Form of Proxy printed on page 97 of the Annual Report 2019) and nominating one corporate representative (Form of Nominee printed on page 98 of the Annual Report 2019) together with the power of attorney (if any) under which it is signed or a certified copy thereof, shall be deposited at the Institute’s registered address at Level 2, Bangunan AICB, 10 Jalan Dato’ Onn, 50480 Kuala Lumpur, Malaysia, not less than forty-eight (48) hours before the time appointed for holding the Meeting or adjourned Meeting at which the person named in such instrument proposes to vote, otherwise the person so named shall not be entitled to vote in respect thereof.